AzTEA Governance:
Arizona Technology in Education Association, (AzTEA) is a 501 (C)(3) non-profit corporation.
For more information on how the Board of Directors governs AzTEA see the bylaws below or email aztea@aztea.org.
BYLAWS OF THE ARIZONA TECHNOLOGY IN EDUCATION ALLIANCE
Original March 1998
Revised June 1999
Revised May 2000
Revised May 2001
Revised May 2004
Revised February 2005
Revised July 2008
ARTICLE I. NAME
ARTICLE II. PURPOSE OF ORGANIZATION
ARTICLE III.MEMBERSHIP
Section 1: Qualifications
Section 2: Membership Period
Section 3: Membership application
Section 4: Membership Type
Section 5: Membership Benefits
Section 6: Establishment of Dues
Section 7: Delinquency and Cancellation
Section 8: Membership Records
Section 9: Transferability of Membership
Section 10: Certificates
ARTICLE IV. MEETINGS
Section 1: Annual Meeting
Section 2: Purposes of Annual Meetings
Section 3: Special Meetings
Section 4: Quorum
Section 5: Voting
Section 6: Conduct of Meetings
ARTICLE V. GOVERNANCE
Section 1: Board
Section 2: Election of Officers and Directors
Section 3: Qualifications for Board Directors
Section 4: Terms of
Section 5: Board Vacancy
Section 6: Removal of Board
Section 7: Resignations
Section 8: Meetings of the Broad of Directors
Section 9: Quorum
Section 10: Voting
Section 11: Voting by Mail and Electronically
Section 12: Officers
Section 13: Assumption of Duties
Section 14: Terms of Board Officers and Chapter Chairs
Section 15: Duties of the President
Section 16: Duties of the President Elect
Section 17: Duties of the Past President
Section 18: Duties of the Secretary
Section 19: Duties of the Treasurer
Section 20: Appointed Positions
ARTICLE VI. EXECUTIVE COMMITTEE
Section 1: Executive Committee Members
Section 2: Meetings
Section 3: Additional Members
Section 4: Conduct of Meetings
Section 5: Quorum
ARTICLE VII. COMMITTEES
Section 1: Standing Committees
Section 2: Board Governance
Section 3: Communication
Section 4: Finance and Development
Section 5: Membership Services
Section 6: Public Policy and Advocacy
Section 7: Duties
Section 8: Other Committees
Section 9: Term of office
Section 10: Vacancies
Section 11: Quorum
Section 12: Rules
ARTICLE VIII. EMPLOYED STAFF
ARTICLE IX. FINANCIAL RESPONSIBILITY
Section 1: Budget
Section 2: Property
Section 3: Net Earnings
Section 4: Dissolution of the Alliance
Section 5: Compiled Financial Statement
Section 6: Non-liability of Members
Section 7: Contracts
Section 8: Checks, Drafts, etc
Section 9: Deposits
Section 10: Investments
Section 11: Gifts
Section 12: Records
Section 13: Fiscal Period
ARTICLE X. REGIONAL CHAPTERS
Section 1: Regional Chapter
Section 2: Purpose
Section 3: Boundaries
Section 4: Formation of New Chapters
Section 5: Funding
Section 6: Quorum
Section 7: Rules
Section 8: Chapter Handbook
Section 9: Governance
Section 10: Qualifications for Chapter Chair
Section 11: Appointment of the Chapter Chair
Section 12: Chapter Chair Responsibilities
Section 13: Shared Chapter Governance
Section 14: Vacancies
ARTICLE XI. SPECIAL INTEREST GROUPS (SIG)
Section 1: Formation
Section 2: Purpose
Section 3: Participation
Section 4: Qualifications for Membership
Section 5: Functions
Section 6: Chapter Handbook
Section 7: Governance
Section 8: Qualifications for SIG Chair
Section 9: Appointment of the SIG Chair
Section 10: SIG Chair Responsibilities
Section 11: Shared SIG Governance
Section 12: Vacancies
ARTICLE XII. PARLIAMENTARY AUTHORITY
ARTICLE XIII. AMENDMENT OF BYLAWS
The name of the corporation is the Arizona Technology in EducationAlliance Corporation. (AZTEA). The corporation shall be known in thisdocument as “the Alliance.”
ARTICLE II. PURPOSE OF ORGANIZATION
This organization shall be a non-profit educational organization whosepurposes are:
- To provide a professional educational technology the Alliance withinthe state of Arizona.
- Provide for the sharing and exchanging of ideas, techniques,materials, and procedures for use in educational technology
- To promote general recognition of the vital professional role that isplayed by the educational technologist and for the high level ofcompetence required for this role.
- To promote and encourage appropriate use of computer systems forthe improvement of instruction and educational management.
- To cooperate with manufacturers, distributors, and operators of educational technology in developing and maintaining proper technical standards, and in meeting new needs for specialized devices, systems, and services.
- To encourage and advise appropriate organizations and individuals concerning research relating to educational computing.
- To encourage the development and improvement of instructional programs in technology.
- To promote professional standards in the field of educational technology.
- To encourage membership and participation in the International Society for Technology in Education.
The membership of the Alliance shall be individuals who are educators and others interested or engaged in using educational technology to develop 21st century skills or related interests in schools, colleges, or county, state, regional, or national educational systems and individuals or corporations who have mutual goals and interests with the Alliance.
Membership in this Association shall be available to all persons regardless of ethnicity, gender, creed, or national origin, and who agree to comply with the basic tenets of the Alliance as described in these Bylaws.
The membership period shall be for one (1) year from the date dues are received at the Alliance mailing address or the member joins using the online database. The date the dues are received shall be recorded to establish each member’s anniversary date for future renewals.
Section 3: Membership application
Procedures for applications for membership shall be determined at the direction of the Alliance Board of Directors.
The Alliance Board of Directors shall develop the individual member benefits. At a minimum, membership types shall include the following:
Regular Membership
Regular voting membership in this Alliance shall be open to all individuals who are interested in using computers or related technology for educational purposes. Regular members are those who pay for their membership personally or through their educational institution (or not- for-profit organization)
Corporate membership
Non-voting membership. Membership shall be available to firms or corporations that sell products or services related to computers or related technology and their educational uses.
Distinguished Membership
Distinguished membership shall be limited to Alliance members and former members who have distinguished themselves by their dedication and meritorious service to the Alliance and its purposes. Past Presidents of the Alliance shall automatically be conferred this recognition for life. The Board members shall vote to confer distinguished Membership. Distinguished members may choose to be exempt from paying dues for life, or a period of time specified by the Board, and will enjoy all privileges of Regular Membership and shall be eligible to hold office.
Honorary Membership
Honorary membership may be granted to any person who has made outstanding contributions to the advancement of technology and education and/or this Alliance. The Board of Directors shall confer this distinction only upon a vote by a plurality of Board members. Honorary members will be exempt from paying dues for life and will enjoy all privileges of Regular Membership except voting and holding office.
Associate Membership
This membership shall be available to interested individuals at the discretion of the Executive Director or the Board of Directors. Associate Members shall enjoy all privileges of Regular Membership except voting and holding office.
Student Membership
Student Membership shall be available to full-time undergraduate students. Undergraduate student members will have all voting rights and privileges of Regular Membership.
Section 5: Membership Benefits
Membership benefits shall be determined at the direction of the Alliance Board of Directors.
Section 6: Establishment of Dues
Dues for all classes of membership shall be determined by majority vote of the Board of Directors. All members shall be notified within sixty (60) days of any change in the amount of dues approved by the Board of Directors.
Section 7: Delinquency and Cancellation
A procedure that provides for adequate notice of membership renewal and establishment of procedures for removal of delinquent membership shall be the responsibility of the Board Chair or Executive Director.
Members may not be removed unless dues are delinquent for more than ninety (90) calendar days.
The Alliance shall keep a membership record containing the name and address of each member. Such records shall be kept by the Membership Chair, and shall be available for inspection by any Director at any reasonable time.
- The membership list shall be the sole property of the Alliance and shall only be shared to further the objectives of the Alliance.
- Any requests for copies of the list must be reviewed by the Executive Committee before release and will be provided in “label” format only with an accompanying disclaimer that it is for one-time specific use only and not for resale.
Section 9: Transferability of Membership
Membership in the Alliance is non-transferable and non-assignable.
The Alliance may issue annual certificates of membership if so authorized by resolution of the Board of Directors.
The annual meeting will be held once a year between elections and for the purpose of installing officers and directors, conducting such business as may properly come before the organization upon approval by the Board, and presenting a program of interest to the members. The annual meeting may be conducted electronically if the membership is informed and invited.
Section 2: Purposes of Annual Meetings
At the Annual Meeting(s), the Board shall report to the membership about organizational business. Such report shall be filed with the records of the Alliance and entered in the minutes of the proceedings of such Annual Meeting of Members.
Special meetings of the Alliance Voting Membership may be called by the Board of Directors at any time, or may be called by the President upon receipt of a written request by fifty (50) Regular Members, within thirty (30) days after the filing of such request with the President. The business to be transacted at any special meeting shall be stated in the notice thereof, and no other business may be considered at the time. Notice of any special meeting of the Alliance Voting Membership will be given to voting members not less than ten (10) days before the date of the meeting.
The quorum at a meeting of the voting membership shall be a majority of the Board of Directors plus at least twenty (20) other member of the Alliance.
Each voting member is entitled to one (1) vote on each matter submitted to a vote of the members. Voting at duly held meetings shall be by voice vote. Voting may also be conduced via mail or electronically. Members shall not be permitted to vote or act by proxy, or in absentia.
Section 6: Conduct of Meetings
Meetings of members shall be presided over by the President of the Alliance or, in his/her absence, by the President Elect or, in the absence of both, by a Chairperson chosen by the majority of the members present. The Secretary of the corporation shall act as Secretary of all meetings, provided that in his/her absence the presiding officer shall appoint another person to act as Secretary of the meeting.
The Alliance shall be governed by a Board of Directors to be elected by the voting members of the Alliance.
The Board of Directors of the Alliance shall be composed of the officers, 6 directors elected by the membership and the chairpersons of any duly created Chapter (not to exceed 8 Chapters), as voting members, and may also include chairs of committees or other persons ex officio. Appointed chairpersons (membership, webmaster and awards) shall serve on the board in a non-voting capacity. The Board of Directors shall also ensure that the perspectives of higher education and the ISTE (national affiliate) are specifically represented on the Board of Directors either by appointment or as a result of the slate of officers presented for election.
These specific “perspectives representatives” may also serve as non- voting members of the Board. Appointed Board members serve at the pleasure of the currently seated Board of Directors and have no time limitations for appointment.
Section 2: Election of Officers and Directors
Not less than 60 days before the annual meeting, the President Elect shall appoint a Nominating Committee consisting of at least three additional members. Not less than 40 days before the annual meeting, this committee shall submit to the secretary of the AZTEA names of at least two qualified candidates for each office and each vacancy among the directors, after having ascertained that each such candidate is willing to serve if elected. In the event that two potential candidates can not be found for a specific office, the Nominating Committee may forward a single candidate. Not less than 30 days prior to the annual meeting, the secretary shall notify the membership of the Nominating committee report. Election will be by written or electronic ballot. In the event of a tie for a place on the Board of Directors, a run-off election will be held immediately. The term of office for elected positions other than Director shall be for one year, July 1 to June 30.
Section 3: Qualifications for Board Directors
Any Regular Member who is a current or retired teacher, administrator, or other employee of an educational entity in the state of Arizona, shall be eligible for nomination and election to any office of the Alliance. Educational entities, for the purpose of these Bylaws, shall include public, private, and charter schools, colleges and universities, and governmental agencies concerned with education. In addition, the Board may recruit a member outside of an educational entity if that person's unique skills are deemed necessary, i.e. legal or financial.
Chapter Chairs must reside or be employed in the area in which he/she is running for election and must continue to reside or be employed in the Area that they represent for the duration of their term.
Members of the Board of Director are elected for three (3) years terms of office. These terms are to be staggered so that two members are elected each year.
A vacancy may be declared to exist on the Board of Directors when a resignation is received or when a person fails to attend three consecutive meetings of the Board of Directors without presenting an excuse to the President. If there is a “removal for cause” it shall be the Board of Directors responsibility to hold an election or appoint a replacement, whichever is more feasible at that time. In the event there is an opening in the board, those board members serving may appoint a member to fill that position (by a 2/3 vote of the board) until the next schedule election.
The newly elected board member would continue the existing cycle of service (complete the term of the former board member).
Section 6: Removal of Board Members
If any member of the Board shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by resolution adopted by the Board.
A Board member may resign at any time by giving written notice to the Board or to an Officer of the Alliance. Unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof by the Board or such Officer. Acceptance of such resignation shall not be necessary to make it effective.
Section 8: Meetings of the Broad of Directors
There shall be at least 6 meetings of the Board of Directors during each fiscal year.
A Quorum of the full board is required for voting on issues of importance to the Alliance. A quorum shall consist of 50 percent + one of the voting board membership. Therefore a quorum for a board meeting is nine voting members.
If a quorum is not present, the Board may still meet to discuss issues of importance but may not vote on these issues.
Each voting member of the Board is entitled to one (1) vote on each matter submitted to a vote of the members. Voting at duly held meetings shall be by voice vote. Voting may also be conducted by mail or electronically. For Chapters who have Co-Chairs, one Chair shall be appointed as the voting member for that meeting.
In the event that a voting board member cannot participate either in person or electronically they may elect to assign their vote to a proxy.
Section 11: Voting by Mail and Electronically
Action taken by mail or electronically by the members of the Board of Directors shall be a valid action of the Board and shall be reported at the next regular meeting of the Board.
The Alliance shall consist of President, President-elect, Past President, Secretary, and Treasurer. No individual shall hold two elected positions simultaneously within the Alliance including Chapter positions.
Section 13: Assumption of Duties
All elected Officers shall assume their positions at the close of the Annual Spring Meeting.
Section 14: Terms of Board Officers and Chapter Chairs
The President Elect, who shall then serve as President and Past President, shall be elected bi-annually. The President Elect shall serve a four-year term, in each in the following roles:
President Elect - one (1) year
President - two (2) years
Past-President - one (1) year
All other Board officers and Chapter Chairs shall serve a term of one (1) year.Section 15: Duties of the President
The President shall be the chief elected officer of the Alliance and serve as Chairman of the Board of Directors. The President shall preside at all regular and special meetings of the Board of Directors and the membership. The President shall serve as a member, ex-officio, of all committees. The President shall make all required appointments of the standing and special committees and other positions as needed unless otherwise stated in the Bylaws.
The President shall be responsible for conducting, or delegating as appropriate, the daily business of the Alliance, consistent with current policies of the Association. The President shall work closely with the Executive Director and shall mentor the President Elect.
At the Annual Business meeting and at such other times as are deemed proper, the President shall communicate to the members such matters and make such suggestions as may tend to promote the welfare and increase the usefulness of the Alliance. He/she shall perform such other duties as are necessarily incident to the office of the President or as may be prescribed by the Board of Directors.
The President of the Alliance shall attend the Organizational Affiliate meetings of the International Society for Technology in Education (ISTE).
The President of the Alliance will present the yearly calendar of regular Board meetings and other events upon assuming office. The President of the Alliance may authorize expenditures of $1,000.00 or less in keeping with the actions of the Board of Directors and its budget.
Section 16: Duties of the President Elect
The President Elect shall succeed to the President. He/she shall perform the duties of the President in the event of the President’s inability to be present. When possible, the President Elect shall accompany the President to Alliance events. The President Elect shall be responsible for reviewing official Alliance documents, including financial reports and minutes of all meetings. The President Elect shall complete the term of office of the resigned President and shall then serve the full year to which elected.
Section 17: Duties of the Past President
The Past President succeeds from the Presidency. He/she shall act in an advisory capacity to the Board of Directors and shall serve on all Standing Committees as well as committees appointed by the President or requested by the Board. The Past President shall serve as President Elect in case of the President Elect's inability to serve until a new President Elect can be elected by the membership.
Section 18: Duties of the Secretary
The Secretary shall record the minutes of the meeting of the Board; see that notices are given in accordance with the bylaws or as required by law; keep the corporate records; keep the register of addresses furnished to the Secretary by each member; and perform all duties incident to the office of Secretary and such other duties as may be assigned by the President or by the Board of Directors.
Section 19: Duties of the Treasurer
The Treasurer shall be the principal accounting and financial officer of the corporation and shall be responsible for the maintenance of adequate corporate books of account; have charge and custody of all corporate funds and securities, and be responsible for the receipt and disbursement thereof; shall serve as chair of the Finance Committee; and perform all the duties incident to the office of Treasurer and such other duties as may be assigned by the President or by the Board of Directors.
Section 20: Appointed Positions
The Board shall, by a vote of the Directors, create appointed positions as needed. These appointed positions shall serve on the board in a non- voting capacity.
ARTICLE VI. EXECUTIVE COMMITTEE
Section 1: Executive Committee Members
The officers of the Alliance as defined in Article V, Section 12 shall form an Executive Committee that will have the authority to conduct the business of the Alliance between meetings of the full Board of Directors.
The Executive Committee shall meet on months when the full board does not meet and as needed to deal with emergency situations affecting the Alliance. All meetings of the Executive Committee shall be convened by the President or in his/her absence, the President Elect.
Committee and Chapter Chairs may attend the Executive Committee as non-voting members.
Section 4: Conduct of Meetings
Meetings of the Executive Committee may be conducted electronically via voice, data or video conference as long of all executive committee members agree. Minutes of such meetings shall be posted on the Alliance’s Web site within 30 days of the meeting.
A quorum is defined as three (3) officers of the Alliance.
The president shall have the authority to set up such committees as are needed and to appoint committee chairpersons with the approval of the Board of Directors.
Section 1: Standing Committees
The Alliance shall have the following standing committees which shall be advisory to the Board of Directors: Board Governance, Communication, Finance and Development , Membership Services , and Public Policy and Advocacy.
The President-Elect chairs the Board Governance committee. The Governance committee’s duties are divided into three areas of responsibility: Board Development, Constitution and Bylaws, and Nominations.
The President, upon recommendation of the Executive committee, appoints the Chair of the Communication committee. The Communication committee’s duties are divided into four areas of responsibility: Electronic Communications, Newsletter, and Public Relations.
Section 4: Finance and Development
The Finance and Development Committee is chaired by the Treasurer, and is composed of two (2) Board Members, a Certified Public Accountant, the Conference Committee Chair, and the Partner Liaison.
Section 5: Membership Services
The President, upon recommendation of the Executive Committee, appoints the Chair of the Membership Services committee. The Membership Services committee supervises the work of the Conference Committee and Awards Advisory Committee and is responsible for developing activities of value to the membership.
Section 6: Public Policy and Advocacy
The President, upon recommendation of the Executive committee, appoints the Chair of the Public Policy and Advocacy committee. The Public Policy and Advocacy committee’s duties are divided into four areas of responsibility: Advocacy, Public Policy, External Relations, and Liaison.
The Board of Directors shall adopt the duties of the standing committees.
Other committees not exercising the authority of the Board may be designated by a resolution adopted by a majority of directors present at a meeting at which a quorum is present. Except as otherwise provided in such resolution, the President of the Alliance shall appoint and remove committee members whenever the best interests of the Alliance are served thereby.
Each committee member shall serve until the next annual meeting of the Board of Directors and until a successor is appointed, unless the member is removed from, or ceases to qualify as, a member of the committee, or unless the committee is sooner terminated.
Vacancies in the membership of any committee may be filled by appointments made in the same manner as in the case of the original appointments.
Unless otherwise provided in the resolution designating a committee, a majority of the committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee.
- Take any final action on any matter that, under the Arizona Nonprofit Law, also requires approval of the members or approval of a majority of all members;
- Fill vacancies on any committee that has the authority of the Board;
- Amend or repeal bylaws or adopt new bylaws;
- Amend or repeal any resolution of the Board that by its express terms is not so amendable or repealable;
- Create any other committees of the Board or appoint members of committees of the Board;
- Expend corporate funds without the approval of the Treasurer; or
- Approve any contract or transaction to which the corporation is a party and in which one or more of its directors has a material financial interest, except as approved by the Treasurer.
Each committee may adopt governing rules not inconsistent with these bylaws or with the rules adopted by the Board of Directors. Any such committee, to the extent provided in the Board resolution, shall have all the authority of the Board, except that no committee, regardless of Board resolution, may:
The Board may employ an Executive Director who shall be the chief operational officer of the Alliance. The Executive Director shall oversee the day-to-day activities of the Alliance, under the advisement of the President. The Executive Director will retain and supervise such staff as are budgeted by the Alliance.
As authorized by the Board, such employed staff as may be necessary to support the Alliance shall be hired and discharged by the Executive Director or in the absence thereof by Executive Committee. The employed staff shall report directly to, and are accountable to, the Executive Director or his or her designates.
ARTICLE IX. FINANCIAL RESPONSIBILITY
The Board of Directors shall adopt an annual operating budget covering all activities of the Alliance. A financial report of the fiscal year just completed is available upon request by any Regular Member.
The property of the Alliance is irrevocably dedicated to charitable purposes and no part of the net income or assets of the affiliate shall ever inure to the benefit of any Director, officer, or member thereof or to the benefit of any private person.
No part of the net earnings of the Alliance shall serve to the use or benefit of, or be distributable to its members, Officers, or other private persons, except that the Alliance shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in these Articles. Notwithstanding any other provision of these articles, the Corporation shall not carry on any other activities not permitted to be carried on (A) by a corporation exempt from federal income tax under Section 501 (C) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law) or (B) by an association, contributions to which are deductible under Section 170 (C) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
Section 4: Dissolution of the Alliance
Upon the dissolution of the Alliance, the Board shall, after paying or making provision for the payment of all the liabilities of the Alliance, dispose of all assets of the Alliance exclusively for the purposes of the Alliance in such manner, or to such organization or organizations operated exclusively for charitable, educational, religious, or scientific purposes as shall at that time qualify as an exempt organization(s) under Section 501 (C) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any further United States Internal Revenue Law), as the Board shall determine.
Section 5: Compiled Financial Statement
The accounts of the Alliance shall be subject to an annual compiled financial statement by a professional individual(s) with demonstrated knowledge of established accounting procedures. The individual(s) conducting the compiled financial statement shall be approved by the Board of Directors prior to conducting the annual compiled financial statement.
Section 6: Non-liability of Members
No member of the Alliance shall be personally liable for the debts, liabilities, or obligations of the Alliance.
The Board may authorize any officer or agent of the Alliance, in addition to the officers authorized by the bylaws, to enter into any contract or execute and deliver any instrument in the name of, and on behalf of, the Alliance. Such authority may be general or confined to specific instances.
Section 8: Checks, Drafts, etc.
All orders for the payment of money, or evidences of indebtedness issued in the name of the Alliance, shall be signed by such corporate officer or agent as the Board shall determine. In the absence of such a determination, such instruments shall be signed by the Treasurer and countersigned by the President or President Elect.
All Alliance funds shall be deposited to the credit of the Alliance in such banks, or other depositories as the Board may select.
When deemed prudent by the Board, Alliance funds may be invested in such instruments as deemed prudent by the Financial Committee.
The Board may accept on behalf of the corporation any contributions, gift, bequest or devise for the general, or for any special corporation purpose.
The corporation shall keep complete books of account, minutes of the proceedings of the directors and committees having any authority of the Board, and a record with the names and addresses of directors. All Alliance records may be inspected by an director, or director's agent or attorney for any proper purpose at any reasonable time.
The fiscal year of the Alliance will be July 1 through June 30 of each year.
The Regional Chapter will consist of a Regional Chapter Chair, a Steering Committee, and Local members. All activities of the Regional Chapter must be consistent with the purpose and objectives of the organization as described in Article II.
Regional Chapters shall be created to provide more direct and expedient service to members.
The actual boundary of a region is not as material as the proximity to service and support from the membership. A member may designate, at joining or renewing, a primary chapter. This does not preclude participation in other chapter activities.
Section 4: Formation of New Chapters
If a group of twenty (20) or more members decides it is in their best interest to form a Chapter, they may do so by petitioning the Board of Directors.
Each Chapter upon formation and election of officers will receive an initial funding of $1,000 per chapter. The Alliance treasurer shall serve as a fiduciary agent for the Chapter.
A majority of the Steering Committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee.
Section 8: Chapter HandbookEach Chapter may adopt governing rules not inconsistent with these bylaws or with the rules adopted by the Board of Directors. Any such Chapter, to the extent provided in the Board resolution, shall have all the authority of the Board, except that no Chapter, regardless of Board resolution, may:
- Take any final action on any matter that, under the Arizona Nonprofit Law, also requires approval of the members or approval of a majority of all members;
- Fill vacancies on any committee that has the authority of the Board;
- Amend or repeal bylaws or adopt new bylaws;
- Amend or repeal any resolution of the Board that by its express terms is not so amendable or repealable;
- Create any other committees of the Board or appoint members of committees of the Board;
- Expend corporate funds without the approval of the Treasurer; or
- Approve any contract or transaction to which the corporation is a party and in which one or more of its directors has a material financial interest, except as approved by the Treasurer.
A complete copy of the Chapter Handbook shall be maintained by the Alliance and by the Chapter officers. Each new Chapter officer shall be provided with a copy of the Handbook.
Each Chapter shall consist of a Chair or Co-Chairs, and a Steering Committee of at least five (5) members from the Region.
Section 10: Qualifications for Chapter Chair
Any Regular Member, who is a current or retired teacher, administrator, or other employee of an educational entity in the state of Arizona, shall be eligible for nomination and election as a Chapter Chair. The Chapter Chair must reside or be employed in the area served by the Local Chapter.
Section 11: Appointment of the Chapter Chair
The Chapter Chair shall be appointed by a majority of the Steering Committee.
Section 12: Chapter Chair Responsibilities
The Chapter Chair shall preside at Local Chapter meetings. The Chapter Chair shall recruit and appoint members of a local Steering Committee from the general membership of that local area to assist him/her in conducting the daily business of the local chapter, consistent with current policies of the Alliance. The Chapter may establish an officer structure comparable to the existing structure of the Alliance.
At local Chapter meetings and at such other times as are deemed proper, the Chapter Chair shall communicate to the members such matters and make such suggestions as may tend to promote the welfare and increase the usefulness of the Alliance. He/she shall perform such other duties as are necessarily incident to the office of Chapter Chair or as may be prescribed by the Board of Directors. The Local Chapter Chair shall report Local Chapter activities to the Board of Directors.
Section 13: Shared Chapter Governance
To ease the responsibilities on an individual, the Chapter may choose to appoint Co-Chairs who shall share all responsibilities. In the event that the Chapter chooses to appoint Co-Chairs, the Co-Chairs will share their voting membership on the Board of Directors. The Co-Chair should identify to the President who has voting responsibility at the beginning of each meeting.
If the Local Chapter Chair is unable to fulfill the duties for their term, a new Chair shall be appointment by the Steering Committee.
ARTICLE XI. SPECIAL INTEREST GROUPS (SIG)
At the discretion of the Board of Directors or upon petition by 25 Regular members, the Board of Directors may consider the formation or dissolution of a Special Interest Group (SIG). The creation or dissolution of a SIG requires a two-thirds vote of the Board of Directors.
Special Interest Groups (SIGs) are created when members of like interest determine that they want to share information related to activities of interest to the Alliance.
A member of the Alliance may participate in any SIG activities of choice, There will be no boundary or other limitations, other than interest, to determine when and where SIG activities occur.
Section 4: Qualifications for Membership
The Board of Directors shall determine qualifications for membership in the SIG, as well as the responsibilities and management of the SIG.
Each SIG functions under the financial and structural umbrella of the Association that retains all rights and responsibilities for the SIG name, publications, assets and liabilities.
A complete copy of a SIG’s Handbook shall be maintained by the Alliance and by the SIG facilitator.
Each SIG shall consist of a Chair or Co-Chairs, and a Steering Committee of at least five (5) members from the SIG. Each SIG shall appoint a representative (non voting) as a liaison to the Alliance Board of Directors.
Section 8: Qualifications for SIG Chair
Any Regular Member, who is a current or retired teacher, administrator, or other employee of an educational entity in the state of Arizona, shall be eligible for nomination and election as a SIG Chair.
Section 9: Appointment of the SIG Chair
The SIG Chair shall be appointed by a majority of the Steering Committee.
Section 10: SIG Chair Responsibilities
The SIG Chair shall preside at SIG meetings. The SIG Chair shall recruit and appoint members of a local Steering Committee from the general membership of that SIG to assist him/her in conducting the daily business of the SIG, consistent with current policies of the Alliance. The SIG may establish an officer structure comparable to the existing structure of the Alliance.
At local SIG meetings and at such other times as are deemed proper, the SIG Chair shall communicate to the members such matters and make such suggestions as may tend to promote the welfare and increase the usefulness of the Alliance. He/she shall perform such other duties as are necessarily incident to the office of SIG Chair or as may be prescribed by the Board of Directors. The SIG Chair or his/her delegate shall report Local SIG activities to the Board of Directors.
Section 11: Shared SIG Governance
To ease the responsibilities on an individual, the SIG may choose to appoint Co-Chairs who shall share all responsibilities. In the event that the SIG chooses to appoint Co-Chairs, the Co-Chairs will share their voting membership on the Board of Directors. The Co-Chair should identify to the Board President who has voting responsibility at the beginning of each meeting.
If the SIG Chair is unable to fulfill the duties for their term, a new Chair shall be appointment by the Steering Committee.
ARTICLE XII. PARLIAMENTARY AUTHORITY
The latest edition of Robert's Rules of Order will govern the Alliance in all cases in which they are applicable and in which they are not inconsistent with the bylaws or the special rules of order of the Alliance.
ARTICLE XIII. AMENDMENT OF BYLAWS
These bylaws may be amended by a two-thirds majority of eligible voting members attending a regular or specially called meeting of the AZTEA, provided that notice of the proposed changes has been sent to the membership not less that 30 days prior to the meeting or by vote of the members electronically as part of the regular elections held annually.
The Bylaws of the Alliance is adapted from the original Bylaws of the organization and from materials of the following organizations:
- Texas Computer Education Association
- Maryland Instructional Computer Coordinators Association
- CUE